Workflow and Kanban
Kanban view
Use the Kanban view for day-to-day work and move content through workflow stages.
Columns show the board logic, not every field
Board columns describe the grouping you configured. Moving a card updates that board—not necessarily every downstream metadata atom such as publishing channel labels. Combine filters + card panels to verify.
- Lyyli Ideas – AI-generated content suggestions from idea sources and trends. These are raw ideas you can develop further.
- Idea – approved and manually added ideas. Ideas wait here for prioritisation and further development.
- To Do – prioritised and scheduled content ready to be worked on. This column tells your team what to do next.
- Draft – work-in-progress drafts. Content is being edited, commented on and approved.
- Published – finished and published content. Here you can see what has already been published and when.
- Title – the content name or working title.
- Type – content type (e.g. blog post, social media post, newsletter).
- Channels – which channels the content is intended for.
- Project – which project the content belongs to.
- Deadline – the publication or completion deadline.
- Comments – the number of comments on the card.
- Assignee – who the content is assigned to.
- Only mine – shows only content assigned to you.
- All projects – narrow content to a specific project.
- All types – filter by content type (e.g. only blog posts).
- All priorities – show only content of a certain priority.
- All assignees – narrow to a specific assignee's content.
- Hover over a content card – a checkbox appears in its top-left corner.
- Select the desired cards by clicking the checkboxes.
- An action bar appears with options to move, delete or bulk-edit the selected items.
- Click the + New content button in the toolbar or the + button in a column.
- Give the content a title and select a content type.
- Fill in the description (Brief) and any notes (Notes) that guide the AI during content creation.
- Save – the new content appears in the selected column and is ready for further work.
- The Lyyli Ideas column fills automatically when your workspace idea sources are configured. The AI monitors sources and suggests content ideas.
- You can also fetch new ideas manually by clicking the Fetch ideas button in the column.
- Accept interesting ideas by moving them to the Idea column or dismiss them by deleting.
- Click and hold a content card.
- Drag the card to the desired column and release it.
- The content status updates automatically based on the column. For example, moving a card to Draft changes its status to draft.
Tips for effective Kanban use
1. Keep the To Do column clean. Only move content there that is genuinely next in line. A list that is too long blurs priorities. 2. Use filters daily. The "Only mine" filter helps you focus on your own responsibilities without noise. 3. Take advantage of projects. Group campaign or theme-related content into projects to keep the big picture under control. 4. Check Lyyli Ideas regularly. The AI continuously generates new suggestions from idea sources – pick the best ones before they go stale.
The Kanban view is empty
If no content appears in the Kanban view, check two things: 1) Make sure you have selected the correct workspace from the sidebar dropdown. 2) Check that an active filter (e.g. project, type or assignee) is not hiding content. Reset the filters to see all workspace content.